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Panorama Seeking Managing Editor

Tuesday, May 9, 2017   (0 Comments)
Posted by: AHAA Board
Position Opening
Managing Editor, Panorama: Journal of the Association of Historians of American Art

Panorama, the official journal of the Association of Historians of American Art, is an open-access peer-reviewed electronic publication dedicated to art and visual/material culture in the United States from the colonial period to the present day. Panorama is published twice a year, and past issues are archived on the journal’s website. The Managing Editor is responsible for week-to-week administrative duties and digital platform development related the journal. The Managing Editor is a remunerated part time position. 

Administratively, the Managing Editor
Maintains the inbox
Shepherds submissions and accepted manuscripts through the editorial pipeline
Oversees the submission of editor-approved manuscripts to the journal’s external copyeditor, then facilitates the return of copyedited manuscripts to their authors for final approval and subsequent edits, if necessary
Oversees the collection of images for the journal as well as the review of copyright permissions

As to digital responsibilities, the Managing Editor 
Works with the Executive Editors to publish content developed by the editors to the site. This involves uploading content to WordPress, designing placement of images, creating and posting PDF versions of content, and communicating with authors through the production process.  
Serves as a liaison between editors and the journal’s external technical team on the maintenance and upkeep of the site and requests changes and bug fixes, when necessary
Makes sure any special handling of media is planned for and executed appropriately
Monitors analytics to try and perceive patterns in readers
Works proactively to suggest and maximize the digital capabilities of the journal

Specific job duties:
Monitors email account (at least once a week)
Prepares and sends bi-weekly digests to Executive and Section Editors
Schedules and organizes monthly conference calls (solicits agenda items from Editors and creates agenda, circulates agendas, takes and circulates minutes, etc.) 
Receives manuscripts, circulates them to Executive Editors, blinds manuscripts for peer review, and sends final essays to copy-editor 
Creates Pipeline Forms to track submissions
Creates Issue TOC, Time Lines (Burn Down), and Punch Lists
Maintains and ensures Google Drive and Drop Box file organization
Maintains a list of expenditures to ensure the journal stays within its budget
Tracks submission and acceptance rates and prepares annual submissions report in January
Prepares and submits image subvention paperwork to enable reimbursement to authors
Maintains analytic information and prepares annual report in December
Oversees and inputs all content into word press site: approx. 30 hours /issue
Makes certain things don’t fall through the cracks

Excellent organization and digital publishing skills. Masters degree in Art History, Library Science, or a related field, with a strong interest and background education in art history and visual culture highly desirable.

$20/hour for approximately 10 hours/week (variable, depending upon publication cycle)
Reimbursement of up to $1,000/ year in professional development expenses

To apply:
Please submit a cover letter detailing your qualifications, CV, and the names/contact information for 3 references by June 15, 2017, to, with the subject line “Managing Editor.”